There is no greater challenge for the effective management of records than in government. The shear volumes of paper being generated in conjunction with the number of applications and departments demand a powerful but flexible document management solution. Management of RFPs, POs and Vendor Invoices in the Business Office, Ordinances and Meeting Minutes in the Clerks Office, or Arrest and Incident reports in the Police Department are just a few of the many applications you can manage more efficiently with SmartSearch.
SmartSearch provides Government Agencies with the secure means to eliminate paper-based filing as you manage your records with far greater efficiency. Scanned or imported records are stored in a powerful Microsoft SQL Server database allowing your staff to recall records based on a variety of search methods that you can define to maximize search results. As with all SmartSearch database, users can easily customize their department’s database structure to meet their individual needs.
Once records are retrieved they can be annotated or redacted prior to being distributed through your choice of email, fax, print or CD export. To assist you with records management compliance, your documents are protected from permanent change and an audit trail of all document related activity is maintained.
Call Square 9 Softworks today to learn more about how SmartSearch can help make your staff to work more efficiently and securely as you provide your taxpayers with a higher level of service. |
