The flexible design of SmartSearch allows organizations to manage documents in virtually any business application where paper is a problem. Learn how organizations leverage the benefits of document management software including customers in the healthcare, insurance, government, legal and financial markets along with many more.
Custom Professional Accounting was seeking a profitable solution to better manage 20 years of document accumulation. Since implementing SmartSearch document management, the firm has reduced 90% of its storage space, streamlining processes business-wide.
SmartSearch lets HARCO Laboratories streamline document management in a cost-efficient manner. By scanning and indexing their 17-page contract procedures, the aerospace manufacturing company has increased workflow while avoiding $16,000 in annual storage costs.
Pezzo Construction adopted SmartSearch to reduce cumbersome project documentation. The cost-effective solution turned document retention into a competitive asset, eliminating administrative tasks by 50% and saving Pezzo $10,000 annually.
The Donley Auto Group was burdened by the build-up of vehicle repair orders across several dealership locations. Now efficiently organized with SmartSearch, Donley cut paper costs by 50% and curved employee efforts toward customer service and driving in sales.
Eliminating costly paper records, Carrera Motors has securely stored exclusive Carrera Club documents through SmartSearch. The company has seen incredible improvements in customer service as repair orders are easily accessed by over 65 technicians and processed proficiently.
By reducing hours spent on tedious audits, SmartSearch has allowed the State Bank of Long Island to save almost $150,000 in year one alone. With a $100,000 annual reduction from printing, State Bank successfully downsized in storage space while ensuring supervisory compliance.
A non-profit human services agency, The Village for Families and Children utilizes SmartSearch to securely consolidate records to be accessed through multiple locations. The agency increased business-wide efficiency with a reduced carbon footprint by eliminating 75% of paper intake.
Delivering beer, wine and other beverages throughout the Northwestern US, General Distributors generates an enormous amount of paperwork. But in under a year of using SmartSearch, the company was able to eliminate storage supplies and improve document retrieval to 1/6 of the time it previously took.
Cherry Hill Construction synced its multifunctioning scanning device with the power of SmartSearch to streamline administrative processes. Since, they have decreased document retrieval time from 25 minutes to just a few seconds, increasing overall company efficiency and workflow.
Industrial Acceptance Corporation (IAC) has continued to praise the effectiveness of SmartSearch document management in lightening it’s overall workload. IAC has reduced the cost and space of an entire office building floor, by electronically storing over 336,000 documents into SmartSearch.
With hundreds of daily sales, Durst Corporation was faced with the challenge of tracking orders through its unmanageable document filing system. After applying SmartSearch content management, Durst measured a positive impact in customer service, plus increased savings in labor costs.
SmartSearch helps school districts like Ohio’s Twinsburg City Schools comply with state record retention mandates, while boosting efficiency and solving paper storage problems. SmartSearch was the ultimate cost-effective, easy to use solution to better manage their records.
The Ohio State University College of Dentistry was able to efficiently manage tens of thousands of student records and save $10,000 annually by implementing SmartSearch. Overall efficiency has jumped by 30% and now other OSU departments are looking to adopt the SmartSearch software.
SmartSearch has helped Rockland Paramedic Services (RPS) improve operations company-wide. RPS has found great success with SmartSearch by eliminating offsite storage, reducing 95% of manual processing, and accumulating $83,000 in annual savings.
An engineering industry leader, A/Z Corporation utilizes SmartSearch to keep confidential client documents secure while eliminating the build-up of paperwork. Overall, A/Z has become more productive while creating excessive annual savings business-wide by downsizing manual labor.
Phoenix Environmental Laboratories rigorously uses SmartSearch to manage hundreds of daily lab reports. Based on hourly personnel rates, the lab saves over $525 per week while also cutting the costs of printing almost three million pages yearly.
Franklin Regional Retirement Systems invested in SmartSearch for its protection and superior recovery in the possibility of disaster. The reliability of SmartSearch is ultimately saving financial data entry failures which could potentially equate to millions of dollars in losses system-wide.
Bozzuto’s Inc., wholesale distributor of choice for New England grocery stores, chooses SmartSearch to streamline document-intensive processes. Bozzuto’s Accounts Receivable Department is saving 35 hours each week using SmartSearch, equating to well over $20,000 in labor costs annually.
Officials from the Town of Centerville choose SmartSearch to manage police reports, court records and other government documents more economically and efficiently. The solution has saved officials 15 hours weekly in administrative tasks, equating to more than a 35% increase in productivity.
For the nurses at Acute Care Experts, SmartSearch was a cost-effective, simple to learn software applying an overall greater productivity level business-wide. Acute was able to downsize their workforce and save expenses for a full-time salary, while still managing to make document retention effortless from out of office.
Dimensional Health Care Associates instantly improved its workflow by adopting SmartSearch. DHCA eliminated their dependence on paper records and streamlined efficiency by allowing field nurses to access documents out of office, saving DHCA $70,000 annually with reductions in labor costs and office space.
In its quest for higher efficiency Reid Supply Company, an international industrial products supplier, added SmartSearch to increase productivity. Saving as many as 30 employee hours each month, the company had conservatively estimated SmartSearch would pay for itself within one year.
After implementing SmartSearch, Construction Risk Partners has saved nearly $15,000 annually by downsizing their work force. SmartSearch allowed project managers to access confidential documents remotely through a secure and reliable system, streamlining a confident and efficient workflow.
Farm Family Central CT implemented SmartSearch and almost instantly saw a 25% increase in efficiency. The relatively small business takes pride in their at-home services, and with SmartSearch they can now better respond to their clients with the capability to access secured documents out of office.
Serving New York for over 20 years, the law firm of Polsky, Shouldice & Rosen, P.C. have accumulated innumerable amounts of legal documents. By using SmartSearch, the attorneys eliminated 55 filing cabinets, saving $50,000 annually in real estate costs and allowing easy access to documents from the court room.
Challenged by the dilemmas of storage space, New York’s law offices of Brady, McGuire, and Steinberg implemented SmartSearch to increase access of information. Off-side storage is no longer needed as several hundred case files are now digitally archived with 40 new files captured in a given day.
The attorneys at Stephen Plopper & Associates campaign to use technology solutions to help the firm operate more efficiently. Six months after installation, 300 documents had been stored, representing more than 3,000 pages of material. SmartSearch has already saved the firm over 100 attorney-hours collectively worth well over $16,000.
The Patterson Club utilizes SmartSearch to keep track of employment records in a cost-effective and organized manner. Confidential member information is also kept secure, yet easily accessible, saving the company’s valuable time from unnecessary administrative burdens.
SmartSearch helped nationally recognized retirement community, Arbors of Hop Brook, streamline its business operations and realize efficiency gains of 45%. With hundred of employees and over 125 networked PCs, Arbor chose SmartSearch for its compatibility and easy to learn structure.
Saving over $300,000 annually with SmartSearch, Seal Dynamics had grown ten-fold as a leading global airline parts manufacturer and distributor. The product serves as the company’s complete Enterprise Content Management solution eliminating time and expenses of manual paper filing, copying, and printing.
Buckley Associates turned to SmartSearch for a modernized document management solution and in return freed up office space and eliminated future storage expenses. Buckley measures their ROI through the ease and speed of scanning, indexing, and retrieving documents plus accessibility enterprise-wide.
From packaging to complex mechanical assemblies, Gardan, Inc. is the preferred full-service provider for manufacturers worldwide. SmartSearch helped Gardan avoid investing in off-site storage and instead eliminated nearly all of their filing cabinets by digitally storing over 9,000 PO’s and 17,000 vendor invoices.
Following a devastating fire, SmartSearch helped Medical Reimbursement Services, a medical billing company, open the door to a more efficient and profitable future. Only a short time after installation, the company had already begun making plans to integrate SmartSearch with its core line-of-business functions.
Providing medical billing services for physicians of various specialties, Accurate Professional Billing implemented SmartSearch to gain direct accessibility to insurance claims, checks and balances and other previously stored documents to ensure proper training of their team of billing specialists.
SmartSearch is helping Community FoodBank of New Jersey to eliminate paper documents so it can fulfill its humanitarian mission more economically and efficiently. SmartSearch has resulted in huge time savings for the FoodBank’s annual fiscal audits, saving the accounting department at least two weeks each year.
International School Services (ISS) adopted SmartSearch to reduce paper usage while complying with record retention policies. The non-profit has seen boosts in productivity and is on route to saving up to one million pieces of paper within their first year of utilizing SmartSearch.
After experiencing great success selling the SmartSearch product suite, OES Solutions implemented the software internally and have since seen an overall 75% reduction in physical paper use, with more valuable time dedicated to supporting independent office equipment dealers nationwide.
Since implementing SmartSearch, Alpha Enterprise Group has noted $228,000 in savings by redirecting administrative processes away from manual data management. Alpha has eliminated data entry error through a streamlined office workflow, while allowing executives to access documents without leaving their seats.
With just under 63,000 multi-paged, text-searchable documents in SmartSearch, Century Business Technologies saves numerous collective hours previously spent probing through the file room while regaining 222 sq. ft. of office space. This yields a higher customer retention rate while allowing sales reps to maximize sales time.
Office furniture dealership OFI, streamlined its core business processes with SmartSearch and is realizing overall efficiency gains of 50% or more. SmartSearch has proven to be such a valuable asset that OFI is planning to expand its use of the solution to manage order status reports and schedule installations more efficiently.