Solutions
The flexible design of SmartSearch allows organizations to manage documents in virtually any business application where paper is a problem. Learn how organizations leverage the benefits of document management software including customers in the healthcare, insurance, government, legal and financial markets along with many more.
Accounting
Custom Professional Accounting was seeking a profitable solution to better manage 20 years of document accumulation. Since implementing SmartSearch document management, the firm has reduced 90% of its storage space, streamlining processes business-wide.
Aerospace
SmartSearch lets HARCO Laboratories streamline document management in a cost-efficient manner. By scanning and indexing their 17-page contract procedures, the aerospace manufacturing company has increased workflow while avoiding $16,000 in annual storage costs.
Architecture
Pezzo Construction adopted SmartSearch to reduce cumbersome project documentation. The cost-effective solution turned document retention into a competitive asset, eliminating administrative tasks by 50% and saving Pezzo $10,000 annually.
Automotive
The Donley Auto Group was burdened by the build-up of vehicle repair orders across several dealership locations. Now efficiently organized with SmartSearch, Donley cut paper costs by 50% and curved employee efforts toward customer service and driving in sales.
Automotive Dealership
Eliminating costly paper records, Carrera Motors has securely stored exclusive Carrera Club documents through SmartSearch. The company has seen incredible improvements in customer service as repair orders are easily accessed by over 65 technicians and processed proficiently.
Banking
By reducing hours spent on tedious audits, SmartSearch has allowed the State Bank of Long Island to save almost $150,000 in year one alone. With a $100,000 annual reduction from printing, State Bank successfully downsized in storage space while ensuring supervisory compliance.
Behavioral Health
A non-profit human services agency, The Village for Families and Children utilizes SmartSearch to securely consolidate records to be accessed through multiple locations. The agency increased business-wide efficiency with a reduced carbon footprint by eliminating 75% of paper intake.
Construction
Cherry Hill Construction synced its multifunctioning scanning device with the power of SmartSearch to streamline administrative processes. Since, they have decreased document retrieval time from 25 minutes to just a few seconds, increasing overall company efficiency and workflow.
Consumer Loans
Industrial Acceptance Corporation (IAC) has continued to praise the effectiveness of SmartSearch document management in lightening it’s overall workload. IAC has reduced the cost and space of an entire office building floor, by electronically storing over 336,000 documents into SmartSearch.
Distribution
With hundreds of daily sales, Durst Corporation was faced with the challenge of tracking orders through its unmanageable document filing system. After applying SmartSearch content management, Durst measured a positive impact in customer service, plus increased savings in labor costs.
Education: K-12
SmartSearch helps school districts like Ohio’s Twinsburg City Schools comply with state record retention mandates, while boosting efficiency and solving paper storage problems. SmartSearch was the ultimate cost-effective, easy to use solution to better manage their records.
Education: Higher Ed
The Ohio State University College of Dentistry was able to efficiently manage tens of thousands of student records and save $10,000 annually by implementing SmartSearch. Overall efficiency has jumped by 30% and now other OSU departments are looking to adopt the SmartSearch software.
Engineering
An engineering industry leader, A/Z Corporation utilizes SmartSearch to keep confidential client documents secure while eliminating the build-up of paperwork. Overall, A/Z has become more productive while creating excessive annual savings business-wide by downsizing manual labor.
Environmental Laboratory
Phoenix Environmental Laboratories rigorously uses SmartSearch to manage hundreds of daily lab reports. Based on hourly personnel rates, the lab saves over $525 per week while also cutting the costs of printing almost three million pages yearly.
Financial Services
Franklin Regional Retirement Systems invested in SmartSearch for its protection and superior recovery in the possibility of disaster. The reliability of SmartSearch is ultimately saving financial data entry failures which could potentially equate to millions of dollars in losses system-wide.
Food Distribution
Bozzuto’s Inc., wholesale distributor of choice for New England grocery stores, chooses SmartSearch to streamline document-intensive processes. Bozzuto’s Accounts Receivable Department is saving 35 hours each week using SmartSearch, equating to well over $20,000 in labor costs annually.
Government
Officials from the Town of Centerville choose SmartSearch to manage police reports, court records and other government documents more economically and efficiently. The solution has saved officials 15 hours weekly in administrative tasks, equating to more than a 35% increase in productivity.
Healthcare
For the nurses at Acute Care Experts, SmartSearch was a cost-effective, simple to learn software applying an overall greater productivity level business-wide. Acute was able to downsize their workforce and save expenses for a full-time salary, while still managing to make document retention effortless from out of office.
Healthcare
Dimensional Health Care Associates instantly improved its workflow by adopting SmartSearch. DHCA eliminated their dependence on paper records and streamlined efficiency by allowing field nurses to access documents out of office, saving DHCA $70,000 annually with reductions in labor costs and office space.
Industrial Supply
In its quest for higher efficiency Reid Supply Company, an international industrial products supplier, added SmartSearch to increase productivity. Saving as many as 30 employee hours each month, the company had conservatively estimated SmartSearch would pay for itself within one year.
Insurance
After implementing SmartSearch, Construction Risk Partners has saved nearly $15,000 annually by downsizing their work force. SmartSearch allowed project managers to access confidential documents remotely through a secure and reliable system, streamlining a confident and efficient workflow.
Insurance Agency
Farm Family Central CT implemented SmartSearch and almost instantly saw a 25% increase in efficiency. The relatively small business takes pride in their at-home services, and with SmartSearch they can now better respond to their clients with the capability to access secured documents out of office.
Law Firm
Serving New York for over 20 years, the law firm of Polsky, Shouldice & Rosen, P.C. have accumulated innumerable amounts of legal documents. By using SmartSearch, the attorneys eliminated 55 filing cabinets, saving $50,000 annually in real estate costs and allowing easy access to documents from the court room.
Legal
Challenged by the dilemmas of storage space, New York’s law offices of Brady, McGuire, and Steinberg implemented SmartSearch to increase access of information. Off-side storage is no longer needed as several hundred case files are now digitally archived with 40 new files captured in a given day.
Litigation Law
The attorneys at Stephen Plopper & Associates campaign to use technology solutions to help the firm operate more efficiently. Six months after installation, 300 documents had been stored, representing more than 3,000 pages of material. SmartSearch has already saved the firm over 100 attorney-hours collectively worth well over $16,000.
Leisure Services
The Patterson Club utilizes SmartSearch to keep track of employment records in a cost-effective and organized manner. Confidential member information is also kept secure, yet easily accessible, saving the company’s valuable time from unnecessary administrative burdens.
Long Term Care Facility
SmartSearch helped nationally recognized retirement community, Arbors of Hop Brook, streamline its business operations and realize efficiency gains of 45%. With hundred of employees and over 125 networked PCs, Arbor chose SmartSearch for its compatibility and easy to learn structure.
Manufacturing
Saving over $300,000 annually with SmartSearch, Seal Dynamics had grown ten-fold as a leading global airline parts manufacturer and distributor. The product serves as the company’s complete Enterprise Content Management solution eliminating time and expenses of manual paper filing, copying, and printing.
Manufacturing
Buckley Associates turned to SmartSearch for a modernized document management solution and in return freed up office space and eliminated future storage expenses. Buckley measures their ROI through the ease and speed of scanning, indexing, and retrieving documents plus accessibility enterprise-wide.
Medical Billing
Following a devastating fire, SmartSearch helped Medical Reimburstment Services, a medical billing company, open the door to a more efficient and profitable future. Only a short time after installation, the company had already begun making plans to integrate SmartSearch with its core line-of-business functions.
Non-Profit
SmartSearch is helping Community FoodBank of New Jersey to eliminate paper documents so it can fulfill its humanitarian mission more economically and efficiently. SmartSearch has resulted in huge time savings for the FoodBank’s annual fiscal audits, saving the accounting department at least two weeks each year.
Office Furniture
Since implementing SmartSearch, Alpha Enterprise Group has noted $228,000 in savings by redirecting administrative processes away from manual data management. Alpha has eliminated data entry error through a streamlined office workflow, while allowing executives to access documents without leaving their seats.
Retail
Office furniture dealership OFI, streamlined its core business processes with SmartSearch and is realizing overall efficiency gains of 50% or more. SmartSearch has proven to be such a valuable asset that OFI is planning to expand its use of the solution to manage order status reports and schedule installations more efficiently.
Travel
Airline Reporting Corporation (ARC) has delegated 150 million ticket transactions between 16,000 travel agencies and 190 airline carriers. After implementing SmartSearch document management software, ARC has saved nearly $95,000 in expenses by avoiding a costly file room expansion and eliminating three million pages in records.
