What is it? Integrations Detailed Features < back

What is it? SimplifyScan for Sharp - SimplifyScan offers you the possibility to easily integrate scanned documents into your business processes. Capture your documents from anywhere and store them directly in the application you use, whether this is a Windows environment or any other CRM, DMS, ERP, legal or financial application. All scanned documents are text searchable and easy to retrieve. Sharp multifunctional Capture and scan your documents from a Sharp multifunction device. SimplifyScan supports all OSA enabled Sharp devices. SimplifyScan has been designed in the same user friendly way as the Sharp multifunctional to ensure an easy scan experience. Email Besides scanning from a multifunctional device, it's also possible to convert TIFF, PDF or JPEG attachments from an email. Within SimplifyScan, it possible to point each scan template to an email address. Every email which enters this mail box will be checked by SimplifyScan. When there is an attachment, SimplifyScan imports the attachments, deletes the email and converts this attachment to a searchable PDF file and stores this PDF file in every preferred location. Capture documents from a Windows folder In certain circumstances a user may not use a multifunction device only for scanning. For these cases, the 'Winshare In' module for SimplifyScan has been created. This module makes it possible to define an import folder which SimplifyScan retrieves the scanned documents and converts and transfers the document(s) to a destination chosen. This module can convert JPG and TIFF to a file format supported by the Kofax Ascent Capture Kofax Ascent Capture automates information captured from scanned paper or imported electronic documents. This can be any data which is on the paper document. Based on criteria you define, the entire document or extracted data is digitized, and then routed to SimplifyScan. SimplifyScan can archive this document based on the information which is extracted from the document. The store location of this document can have a variety of destinations such as a Windows file server or database. This means that all scanned documents are interpreted and stored without any further action from a user. Interface Integrations Content Management Store files directly in the correct repository in your existing content management system. Financial Store captured documents directly in your financial application. Attach the document directly to the correct account, client, etc. Fax With SimplifyScan it's possible to store incoming faxes and to send faxes directly from the MFP. CRM Store captured documents directly in your CRM application. Attach the document directly to the correct account, etc. ERP Capture and store documents directly in the correct location within an ERP application. Database Capture and store documents directly in the correct database column in a database. Detailed Features Scan to any business application Scan and store documents directly into your Windows file structure or other business application. Easily integrate scanned documents into your existing workflow to increase productivity and efficiency. Increase productivity and efficiency Integrates easily with your existing workflow Scan directly to your Windows file structure, email address, home directory, SharePoint or your business application User friendly The Sharp MFP and interface are examples of user friendly design. SimplifyScan is designed in the same way to make an easy scan experience possible. All SimplifyScan functionalities are made possible by the power of Sharp OSA. Easy to use Recognizable design Sharp look and feel Text searchable PDF & PDF/A files SimplifyScan can convert captured documents into text searchable PDF & PDF/A files for archiving. Through Optical Character Recognition (OCR) documents are made text searchable and as a result scanned documents can easily be retrieved. Documents are easy retrievable Documents are text searchable through OCR Fill PDF properties Combine old and new PDF files in one document Multiple output formats SimplifyScan can convert scanned documents into different output formats like PDF, JPG, TIFF, Word, Excel or OpenOffice. Word output can be used for documents that need to be edited after scanning and PDF and PDF/A output for archiving. Output of editable documents Output of documents suitable for archiving Output of images Barcode SimplifyScan has the ability to read and interpret many different barcode fonts that can be found on documents. As SimplifyScan encounters a barcode it will read the valueand extract the data to be used as metadata. Barcodes can be used for batch scanning and to eliminate data entry at the MFP. No more data entry on MFP Batch scanning Optimize efficiency Scan all industry standard barcode fonts Bates stamp and audit trail The bates stamp is used in the legal and business fields to sequentially number or date/time-mark images or documents as they are scanned to guarantee authenticity. Users have the ability to customize the text and/or number that is stamped on the document as well as the position of the stamp. Guarantee authenticity by sequentially numbering or marking scanned documents Optionally an audit file is kept by the system, meaning that the administrator will be able to see when a scan is made and what the bates consists of Personalized templates Allows for personalized scan menus based on a unique User ID or Name/Password. As a user logs on to the Sharp device, their credentials will be validated and their personalized scan menus will appear. It’s not necessary to enter an email address or define a home directory; all information needed is populated via the authentication process. Personalized scan templates Greater control and efficiency over scan destinations Optimize security of scan destinations Scan to personal destinations without entering extra information No client application SimplifyScan resides on one centrally located server and is only accessed by the IT administrator. It requires no software to be installed on individual user workstations. This allows for easy installation and eliminates the need for end user training. The user works directly on the MFP with which he is already familiar. No product training required Dedicated Sharp solution SimplifyScan integrates seamlessly with the Sharp multifunctional, because it's designed dedicated for Sharp multifunctionals.

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