Introduction
Manually copying and
entering image metadata to databases and forms?
Needing to automate your information capture and extraction
processes?
Looking to share image information with the rest of
the enterprise?
• It's something we have all had to deal with time
and again: transferring data from documents
to computer applications makes up a
significant share of day-to-day office work. Whether
it’s completing forms on the Web, typing data into
an ERP application, indexing documents into an archiving
system, or entering the content of a customer transaction
into a CRM system – the time of highly qualified employees
is frequently spent on menial activities. Not only
does that result in unnecessary costs, it's also a
source of frustration for employees.
• Organizations are processing ever increasing volumes
of document images daily to manage and grow their
business. Manual data processing of images can be
labor intensive and costly, affecting speed and efficiency.
Customers are looking for solutions that allow easy
manipulation of text and information.
• Using OCR software to extract the metadata from
document images for indexing has been successful in
reducing problems with manual processing. KeyFree
easily analyzes and extracts metadata text from images
using OCR software to populate line of business applications,
Web forms and Microsoft Windows application forms
for indexing, enterprise search and workflow's.
What Is It?
• KeyFree, a best-of-breed product leveraging the
Captaris SingleClick Entry product, which gives users
the ability to capture, extract and index information
from document images and quickly populate SmartSearch
with the selected data. So rather than keying off
of the image, the data entry user simply clicks on
the word within the image they want to capture and
the field is dynamically populated into the SmartSearch
field. Data entry key-from-image has now been replaced
with “key free” indexing by simply clicking the word
on the image.
• Once data is extracted and populated to SmartSearch,
a business process is typically started, which may
include data exchange with a core business application.
“KeyFree Indexing will revolutionize the way SmartSearch®
users file documents electronically, especially non-structured
documents like vendor invoices or sales orders,” said
Stephen Young, President and CEO of Square 9 Softworks.
“KeyFree Indexing dramatically reduces the time and
effort needed to index documents, resulting in lower
costs and a greater return on investment for our customers.”
Target Market
From small businesses to the Fortune 500, organizations
that rely on document-intensive processes use SmartSearch
to manage documents electronically and streamline
their workflow as they eliminate inefficient paper-based
filing systems.
This unique software solution is ideal for businesses
such as law offices, physician practices, accounting
firms, trucking companies and mortgage and title companies
that are looking for a cost-effective way to eliminate
their paper-based filing systems.
How Does It Work?
• Whenever a form or dialog box requires input from
a document, users temporarily switch from their application
to the KeyFree document window. There, users are guided
through the input fields of their application by the
Navigator, a small information box attached to their
mouse cursor. The user points to the required information,
clicks once, and KeyFree transfers the data to the
appropriate field in the application. The user will
initiate the KeyFree indexing feature by simply selecting
the KeyFree button on the SmartSearch toolbar ribbon.
• Once the last input field has been reached, users
are automatically returned to their application. Small
but effective features help users to locate the needed
information in the document quickly and efficiently.
• KeyFree works with a variety of document formats
and can be easily adapted to new applications.
Benefits
• View document images received from various import
systems such as MFP's, scanners and faxes
• Image collaboration and information parsing solutions
help ease the pain of managing manual processes
• Analyze and extract metadata text from document
images using OCR software
• Populate line of business applications, Web forms
and Microsoft Windows application forms for indexing,
enterprise search and retrieval
• Enables automated routing or repository insertion
• Quick recognition allows automated information collaboration
and workflow
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