Introduction What It Is? How It Works? Solution Diagram Use Case Business Case < back

Don’t just print your documents; distribute them Introduction • The world of ERM (electronic reports management) and COLD (computer output from laser disk) are long gone. General ledger reports, invoices, transcripts and like reports typically generated and managed from a mainframe print output to high impact printers is a technology of yesteryears. • So along came the ability to intercept print streams and file system directories with technology that can merge dynamic data to variable forms. So now your invoice runs can be augmented with your new logo, new payment terms, advertising discounts and coupons specific to a customer or type of customer as well as automated distribution of the output not only to print, but to email, fax or MFD. • PrintFree delivers a suite of tools for automating the design and distribution of your business documents without altering your existing network infrastructure. • Easily create transactional and promotional variable content documents through the PrintFree Designer and then print, fax, email or archive them to images as part of your own personally configured workflow. What Is It? PrintFree is an easy to use Windows based application that takes unformatted data and delivers beautifully designed documents to print, email, fax or archive. For laymen's, its a fancy mail merge type application. Whether you are producing direct mail, transactional documents or transpromotional documents, PrintFree makes your print jobs faster, more flexible and much less expensive. Using a pre-designed template, information from virtually any source including ODBC compliant databases can be managed from document design to delivery. • Reduce your costs for printing by eliminating pre-printed forms and green bar paper • Distribute documents automatically through sophisticated workflow's • Turn invoice processing into advertising opportunities with TransPromotional messages • Personalize documents for improved customer communications • Conditionally include graphics or text through conditions within the data. • Easily add smart features to your documents including barcodes and charts PrintFree is a modular program that allows users to purchase only what they need to address their document driven processes. This modular design makes PrintFree both powerful and easily affordable. How Does It Work? PrintFree Designer Easily create powerful direct mail applications and eliminate pre-printed forms with this easy to use, Windows based forms design tool. • Familiar Microsoft Word-like interface. • Visually drag and drop data and other objects onto the page for quick and easy print application creation. WYSIWYG (What You See Is What You Get) accuracy removes any guess-work or need for special skills. • Wizards guide you through the creation of virtually any print application including marketing letters, labels, shop signs, coupons, postcards, invoices, delivery notices and a lot more. • Personalize your documents by applying conditional logic to form elements. For example, insert targeted messages to different audiences based on conditions in the data. • Integrate data from simple database extracts (CSV), ODBC data sources or even host systems. • Virtually page through the data file to check integrity and accuracy. • Design once and output to any full color or monochrome device including ink-jet and laser printers. • Make changes at any time without wasting paper or time. PrintFree WorkFlow Automate your document production workflow. • Connect to any host via automated LPD/LPR or Hot Folder. • Work with CSV and Line Printer files. • Schedule automated ODBC queries. • Apply flexible Routing to deliver documents to their point of need. • Automatically email, fax or archive copies. • Manage print jobs for full control. PrintFree Image Writer Automatically output to electronic archive. • Faithfully and accurately transform your print output to standard TIF or PDF format. • Create Text Searchable PDF's. • Automatically extract data to populate archived document’s meta-data and indexes. • Seamlessly archive to SmartSearch. PrintFree Email & Fax Delivery Deliver documents electronically. • Extract email address or fax number from the data or from table look-up. • Save costs, time and effort by delivering documents electronically via email or fax. • Conditionally print, email or fax according to the data. • Create instant marketing campaigns delivered via email from your database. • Attach data-driven document as PDF or TIFF. PrintFree ODBC Driver Print from any ODBC data source. • Leverage the value of your data by using it to power your customer communication. • Connect to and query any ODBC compliant database. • Automate the process with the ODBC Query Scheduler. PrintFree Bar Code Printing Improve workflow's and processes by using optical technologies. • Print data as a machine-readable barcode for automation of processes. • Supports all major barcode formats including Code 39, Code 39 extended and Code 128. • Supports 2-D barcodes such as Datamatrix. Solution Diagram Use Case • Variable print output has long been referred to as COLD (computer output from laser disk) or ERM (electronic records management) which allows data streams or print queues (LPD) to be monitored and output as green bar or high impact printed materials. • The expense of pre-printed forms, high impact printing consumables has lead a new industry charge towards transactional print output. This means invoice runs that required lots of setup with little ability to customize format, distribution and transactional messaging, has now been replaced with dynamic variable forms generation capabilities. • For example, invoices to certain customers or market segments can now be prepared with promotional coupons, messages, graphics, logos, colors that differ from one another. • Project examples such as monthly university bookstore general ledger reports, hospital approved requisition documents, student transcripts, bank statements, checks - that would typically be printed on dot matrix printers can now be dynamically ported to pre-defined templates and/or trans-promotional materials, printed on more efficient laser printers. In some cases you may not want to print, but rather output an image or PDF to a file directory for import into a document management system. Business Case • It takes a lot of employees - about 77,000 - and even more documents, to support more than 1,375 chain restaurants in the Canadian operations of one of the world's largest fast food conglomerates. • Training manuals, bills, statements, MICR printed checks, and bar coded materials are some of the applications required on a daily basis. • PrintFree has optimized the company's critical check and statement printing applications, resulting in a 70 percent reduction in turnaround time. • With PrintFree, documents can be printed from scratch, and elimination of various pre-printed forms has allowed the company monthly savings of approximately $1,000. • Conditional printing of graphics, data and pages enables them to customize documents on the fly for promotions, reports, billing and other purposes.

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