Purchase to Pay

Automate Your Accounts Payable Processes

Extract high value accounting information without slowing the flow of business processes. Purchase to Pay handles the routing, matching, approval and distribution of purchase orders, invoices and more.

Challenges

AP Challenges

  • Repetitive manual data entry
  • Tedious search and retrieval process
  • Mismanaged payments and processing delays
  • Missed deadlines and double payments
  • Over and underpayments due to data entry errors
  • Constant influx of invoices, purchases orders and packing slips
Solutions

Purchase to Pay Solutions

  • High speed capture of records
  • Instantly extract high value information
  • Automatically route documents for approval
  • Share data with existing accounting applications
  • Stay compliant with all IRS mandates
  • Automatically prompt unwanted documents for destruction

Purchase to Pay Gives AP Departments the Ability To:

  • Effortlessly process requisitions

  • Streamline approval routing

  • Generate purchase orders

  • Integrate with financial systems

  • Stay Secure & compliant with the IRS

  • Automate AP/GL coding

  • Instantly perform a three-way match

  • Improve indexing with OCR enabled scanning

Case Study

GlobalSearch Puts the Power of Accounting Accuracy in OTA Management’s Hands

“With Purchase to Pay, we save at least 5 hours every week  between printing and filing. Our personnel costs are drastically lower, considering the accounts payable process is much more streamlined with fewer errors.”

Dory Hayes
AP Manager, OTA Management
Read More

How it Works

1. Requisition Submitted

The Purchase to Pay process is initiated by the completion of a requisition form, captured through scanning, web forms submittal or email.

2. Email for Approval

After the form is captured, it is automatically routed by email for review, approval and further routing. Once approved, a purchase order is generated for vendor distribution.

3. Invoice Scanned

When the invoice is received from the vendor, it is then scanned into GlobalSearch®, streamlining data processing while eliminating errors in manual entry.

4. Three-Way Match

GlobalSearch will then automatically match your incoming invoices to their respective purchase orders and packing slips.

5. Invoice Approval

After the three-way match is confirmed, the invoice will be automatically routed for final approval and payment.

6. Feeds into Financial System

Purchase to Pay can then feed high value data to QuickBooks®, Microsoft Dynamics® and other leading financial systems to accommodate bookkeeping needs.