What is Document Management?
Enterprise Content Management (ECM), sometimes referred to as Document Management, is a cost-effective solution for improving the storage, management, and monitoring of documents relating to everyday business processes.
Getting to Know ECM
Benefits of Enterprise Content Management
Effortless Digital Conversion
Quickly transform your paper based documents into digital information that can be shared, mined and managed with far greater efficiency.
Immediate Access to Information
Save valuable time by giving your staff immediate access to information from anywhere at any time via a centralized repository for all your business content.
Powerful Search & Retrieval
Use flexible search tools to locate records using any combination of keywords, phrases, address and more. With ECM it’s easy to find every file that matches your search criteria.
Improved Team Collaboration
Increase collaboration with coworkers in or out of the office through a web-based platform that includes document routing and email notification.
Enhanced Document Security
Protect your records with a granular security model that controls access to information, while tracking which users have viewed or modified a document.
Reduced Storage Requirements
Eliminate offsite storage costs and make better use of your office space by eliminating paper-based filing systems.
Enforced Regulatory Compliance
Protect your organization with established record retention practices that ensure you’re always in compliance with government regulatory mandates.
Defined Business Processes
Ensure your policies and procedures are followed by developing workflows that define process flow while notifying users of required actions and tracking related activity.
Disaster Recovery Planning
With your records digitally secured it’s easy to protect them against theft, fire or natural disaster, while ensuring business continues as usual.
- Key Terms Explained
Where can ECM help my company?
Enterprise Content Management software can benefit any organization looking to increase efficiency. Here are some of the most common and cost-effective areas to start:
- Accounts PayableAccurately route, match, distribute and approve your purchase orders, invoices and delivery tickets to increase efficiency and eliminate late fees.
- Accounts ReceivableGet instant access to invoices, purchase orders and signed receipts, allowing you to accelerate customer payments and reduce the time for Days Paid Outstanding.
- Contracts ManagementDigitally collaborate while ensuring your contracts are reviewed, edited and approved on time by automatically routing and notifying the exact people that need to review them.
- Human ResourcesEliminate paper-based employee files, improve new hire onboarding and streamline the storage and retrieval of HR related documents while remaining secure and compliant.