SmartSearch
Document Management
Document Management Software
From small business applications to enterprise solutions, organizations that utilize document-intensive processes rely on Square 9 to streamline their workflows as they eliminate inefficient paper processes.
1Easy to Implement
Eliminate paper in no time with our SmartSearch document management software. Easily customizable to fit the needs of any organization, SmartSearch addresses many common business problems “out of the box”, with solutions for accounts payable automation, employee onboarding, contract management, case management and much more.
2Easy to Use
SmartSearch document management software and document search software eliminates the frustration of managing documents with a highly intuitive interface designed to make life easier. Reduced training requirements and higher adoption rates by users translate into successful projects with a lower total cost of ownership.
3Enterprise Scalability
SmartSearch is an enterprise document management tool used to eliminate paper in organizations of all sizes by easily scaling from small business applications to enterprise solutions. With its modular design, SmartSearch not only scales up it also scales out with enterprise class tools for web forms management, variable data printing and workflow automation.
These features make SmartSearch the best document management software on the market today!
10 Minute Demonstration
Modular Design
SmartSearch is offered as both a departmental and enterprise class document management solution allowing organizations to easily scale to their document management software needs.
The flexible nature of SmartSearch makes it ideal for paper-intensive businesses such as law offices, physician practices, accounting firms, trucking companies, and mortgage and title companies that are looking for a cost-effective way to eliminate their paper-based filing systems.
With its unique scalability, the SmartSearch document management system offers you the opportunity to incorporate enterprise document management software into your business at a price you can truly afford. SmartSearch also lowers your total cost of ownership because it’s easy to install, learn, use and support. This is by far the most scalable, modular enterprise document management system available for your business.
SmartSearch comes pre-packaged with KeyFree Indexing, our unique tool for OCR-assisted data entry as well as Data XChange for internal ODBC data updates. DataMerge services are also available for ODBC and OLEDB type connections with external data sources. Both tools allow end-users to quickly and easily scan and index documents with reduced data entry requirements. The comprehensive nature of the software makes SmartSearch the best document management solution for many companies around the country.
SmartSearch Professional Edition Document Management Software
The perfect electronic document management software solution for Small to Medium Business (SMB) and departmental applications. With its modular design, the SmartSearch Enterprise Document Management Solution Professional Edition offers maximum flexibility in both pricing and configuration by allowing organizations to select only the tools needed for their specific business application.
SmartSearch Corporate Edition Document Management Software
This is the best document management system for organizations looking to leverage the full spectrum of what SmartSearch Enterprise Content Management has to offer. As a comprehensive document search system solution that includes licensing for disaster recovery and test bench applications, the Corporate Edition delivers a tremendous balance of value and enterprise-class functionality.
I estimate that SmartSearch has saved me 15 hours each week that I can now devote to other town business. That equates to a more than 35-percent gain in my personal productivity, and it gives me a sense of personal satisfaction because I’m getting my job done better and more efficiently.
Implementing a SmartSearch solution allowed us to solve numerous problems and address risks posed by our outdated paper-based system. At the same time, it allowed us to streamline our internal business processes, operate more efficiently and provide better customer service.
F.A.Q.
A – No, SmartSearch scales easily from small business applications to enterprise solutions. Pricing is based on the number of concurrent users and the optional components required making it affordable to businesses of all sizes. In addition, SmartSearch can be acquired through flexible leasing options like any other investment in office technology.
A – Absolutely. It is common for organizations to begin with a limited initial investment in SmartSearch and expand on it as its value becomes proven. Start with one department today and extend SmartSearch enterprise-wide over time.
A – No, SmartSearch includes a fully integrated scanning module which includes all of your essential tools for capture. If you already own a scanning solution, SmartSearch integrates with industry leading solutions such as Artsyl, Kofax, PsiGen and Kodak Capture.
A – Our unique Capture Workflow module allows SmartSearch to work with any brand of scanning equipment that can send a file to the network. This includes desktop or production scanners and multifunctional printers.
A – While SmartSearch is a .Net based application running on Microsoft SQL Server, it can easily be extended through GlobalSearch, Square 9’s cross platform interface which runs on both iOS and Safari.
A – Server hardware requirements vary depending on the number of concurrent users. For small business customers, it is possible to run the SmartSearch server on a Windows 7 desktop. For enterprise customers, a client server environment would be recommended. To see a list of recommended hardware requirements, see technical details below.
A – The open architecture of SmartSearch allows any file type to be stored within SmartSearch. The SmartSearch viewer supports all major image and Office formats including: PDF, TIFF, JPG, PCX, TXT, RTF, CSV, DWG, MSG, Word, Outlook, PowerPoint and Excel.
A – Absolutely. SmartSearch will integrate with any capture software or MFP device using standard capture and drop to a directory. Our SmartCapture scanning interface also provides native TWAIN based imaging support or you can easily integrate with most multifunctional printers via digital on-ramp connectors like; Office Workflow for Kyocera HyPAS and Sharp OSA, ScanFlowStore for Xerox, DigiDocFlow for Ricoh/Savin, ScanTag for Muratec, NSI AutoStore and eCopy.
A – Yes, SmartSearch provides a number of tools for image enabling your business applications. Our Image XChange option allows you to call a file from SmartSearch without any integration requirements and works with virtually any business application through its unique GDI hooking technology. More traditional integration methods are also available through .Net and RESTful API calls.
A – It can seem a little overwhelming at first but users quickly realize that SmartSearch provides several different approaches for attacking your back file and for eliminating the flow of paper going forward. To learn more about the options available, view our white paper on Getting Started with ECM.
Technical Details
SmartSearch is based on Service Oriented Architecture (SOA) and built on the .NET platform. With a strong belief in the use of open architecture and industry standards, Square 9 Softworks created SmartSearch not only as a powerful and scalable platform to expand on. Features like Active Directory integration and SOA architecture deliver functionality not found in other enterprise class application.
The open architecture of SmartSearch and its adherence to industry standards ensures that it is the right solution for the present and the future. By storing documents in their native file format (PDF, TIFF, JPG, PCX, TXT, RTF, CSV, DWG, MSG, Word, Outlook, PowerPoint and Excel), SmartSearch makes sure your documents will always be available for export without the added cost of a conversion.
SmartSearch combines this use of open file formats with the power of Microsoft’s SQL Server 2005 and 2008 database engine. Long established as an industry standard, MS SQL Server delivers unparalleled performance. Should a company wish to integrate SmartSearch with other database applications, its open table structure within SQL Server provides an ODBC/OLEDB compliant platform for data exchange.
Square 9 SmartSearch has been certified on Windows Server 2003, Windows Server 2008, Windows Server 2012, Windows 7 Professional and Ultimate, and Windows 8 Professional as server platforms and Windows XP Professional, Vista, Windows 7 Professional and Ultimate, and Windows 8 Professional for clients (SmartSearch does not support Home editions). The Microsoft .NET platform is required for the operation of SmartSearch however it will be automatically loaded with the installation of SmartSearch along with the Microsoft SQL 2012 Express database engine.
SmartSearch is a storage independent solution. Records archived within SmartSearch can be saved to any server on the network requiring only a UNC Share path or mapped drive. SmartSearch supports the storage of records to SAN, NAS, near line optical libraries including WORM or offline to CD or DVD.
Virtual server environments are fully supported. Square 9 tests virtual environments using VMware ESX Server.
Recommended SmartSearch Server Hardware
1 to 20 Concurrent Users (Single Server)
1 Dual Core Processor
2 GB RAM
10K RPM hard drives in a fault tolerant configuration
Disk space to accommodate scan volumes (assume about 50MB for every 1,000 scanned pages)
Disk space to accommodate data storage (assume about 100MB for every 100,000 document records)
21 to 40 Concurrent Users (Single Server)
2 Dual Core Xeon Processor
4 GB RAM
15K RPM hard drives in a fault tolerant configuration
Disk space to accommodate scan volumes (assume about 50MB for every 1,000 scanned pages)
Disk space to accommodate data storage (assume about 100MB for every 100,000 document records)
41 to 100 Concurrent Users (Dual Servers)
Application Server:
2 Dual Core Xeon Processor
4 GB RAM
15K RPM hard drives in a fault tolerant configuration
Disk space to accommodate scan volumes (assume about 50MB for every 1,000 scanned pages)
100+ Concurrent Users (Dual Servers)
Contact your Square 9 Regional Sales Director to discuss requirements.
Database Server
2 Dual Core Xeon Processor
4 GB RAM
15K RPM hard drives in a fault tolerant configuration
Disk space to accommodate data storage (assume about 100MB for every 100,000 document records)
Recommended SmartSearch Client Hardware
Windows XP Professional
Pentium 4 (or equivalent non-Intel) or greater processor
1 GB RAM
7200 RPM hard drive 1 GB of available disk space
Windows Vista Business or Ultimate
Pentium 4 (or equivalent non-Intel) or greater processor
1 GB RAM
7200 RPM hard drive
1 GB of available disk space
Dedicated video memory
Windows 7 Professional or Ultimate
Pentium 4 (or equivalent non-Intel) or greater processor
1 GB RAM
7200 RPM hard drive
1 GB of available disk space
Dedicated video memory
Windows 8 Professional
Pentium 4 (or equivalent non-Intel) or greater processor
1 GB RAM
7200 RPM hard drive
1 GB of available disk space
Dedicated video memory
**SmartSearch does NOT support Home editions versions of the Microsoft operating systems.
SmartSearch, the one solution when you’re looking for:
