Square 9 for Accounts Payable

Keep business flowing by automating your POs and invoices

By digitally transforming your Accounts Payable department, you can end the challenge of lost or misplaced invoices, approval bottlenecks, and tedious data entry into multiple systems. AP Automation ensures you make payments on time to avoid late fees and keeps the stream of services your business needs flowing to keep your business growing. 

Instantly perform a three-way match
Share data with existing accounting applications
Automatically route invoices for approval

Minimize tedious, time-consuming tasks and costly errors with AP automation

Key documents like vendor invoices and packing slips are accurately captured to eliminate manual data entry, human error, and wasted time.

Automatically match your incoming invoices to their purchase orders and packing slips saving your team hours of time.

Route invoices for approval with automated reminders set to your preferred schedule to help you make payments on time, every time and avoid late fees.

Meet IRS regulations and simplify audits with fast retrieval of information and knowledge of what was accessed, by who, and when.

Share your captured and approved data with your financial system and save your team from hours of duplicate work.

See how we integrate with QuickBooks 

See how we integrate with Microsoft Dynamics

The power of accounting efficiency

No More Duplicate Entry

Share data with your financial solution

Data captured through AP automation can populate to your financial solution including QuickBooks, MS Dynamics, Sage, and more. You’ll eliminate human errors and free up your team to focus on more valuable work than data entry.

See how our AP automation solution integrates with
QuickBooks, watch video
Microsoft Dynamics, watch video

Real-Time Visibility

Enhance accuracy of cash flow

Manual processes fail to deliver the level of invoice visibility necessary to be entirely on top of things. Through automation, the status of any invoice, whether it was received, approved, or paid is available at any stage of the process.

Automatic Follow Up

Automate invoice and PO routing

  • Route invoices or POs in a 2-step defined approval process
  • No emailing required and no chasing approvals
  • Set automated reminders based on your choice of timeframe: weekly, daily, hourly
  • Actions include approve, reject, or put on hold

Repetitive, impossible to find documents are a thing of the past

Bogged down by frequent, repetitive, common tasks that don’t inspire you? Digital transformation solutions for accounts payable from Square 9 Softworks can make common tasks simplified, so you can spend your time on more engaging and purposeful work.

  • Reduce time spent on manual data entry
  • Optimize your 3-way match
  • Complete responsibilities at a faster rate to ensure on time payments
  • Support and strengthen supplier relationships
  • Access AP documents remotely
  • Free e-learning for your entire organization on their schedule
Success Stories

Economic Development Organization Sparks Productivity and Efficiency with GlobalSearch and QuickBooks Integration

Based in the Ann Arbor region of Michigan, Ann Arbor Spark is an economic development organization and business accelerator. Focusing on supporting small start-up organizations in the technology industries, Ann Arbor Spark helps provide business accelerator grants to organizations to help them complete jobs across various aspects of their business, including website development, coding, video production, and more.

I save so much time on cross-checking invoices in the CRM and QuickBooks. Now it takes 30-60 minutes to approve a large pile of invoices, saving about 10 hours per month. I’m able to look at my reports and cross-check them in GlobalSearch, giving me more time to focus on other projects.

Lisa Bies

Staff Accountant at Ann Arbor Spark

FAQs

Q.

How does ECM help accounts payable departments?

Answer

AP departments process paper and PDFs, including invoices and POs, daily that need to be sorted, indexed, and easily searchable. Enterprise Content Management (ECM) helps manage documents and content more effectively to speed processes, eliminate errors, drive down processing costs, and capture supplier discounts. 

Q.

Can we automatically capture invoices?

Answer

Yes! Whether you choose to scan your invoices and lift crucial data with OCR or fill them out digitally with an online form, we have a solution that will help you capture your invoices, checks, and other AP documents.

Q.

Is there a way to automate three-way matches?

Answer

Absolutely! Three-way matches are incredibly tedious to do by hand, which is why our AP solution automates the process entirely.

Q.

How does AP Automation work?

Answer

AP automation software converts your invoices into a standard digital format and then pushes them through a digital workflow that helps you pay suppliers on time, eliminating late fees. Using optical character recognition (OCR) to extract information from your invoices, you can train your system to recognize commonly paid invoices and even create new templates for future recognition to eliminate the need for manual intervention for most invoices.

Don’t Start from scratch: we’ve pre-built solutions that let you get started in just one day.

Digitize core business processes to accelerate productivity, increase transparency, and save money. Our pre-built solutions are designed to be quick and easy to implement, so you’ll be up, running, and trained in just days without disruptions to your existing processes. 

Business Essentials

Get Started

AR Solutions

Get Started

Human Resources

Get Started

Tax Solutions

Get Started

Contracts

Get Started

Vendor Invoice Approval Routing

Get Started

Subscribe to get the most recent news, best practices, product updates, and our take on emerging tech

Subscribe for the latest from Square 9