Square 9 for Human Resources

Think beyond boxes to streamline hiring, benefits, and personnel files

By digitally storing employee documentation, repopulating captured data onto multiple forms, and enabling automatic notification of post-hire activities, our HR automation solutions boost the efficiency of your human resources team, so they can tackle more engaging work that can boost your bottom line.

Easy and effective onboarding
Ensure HIPAA compliance
Access HR records remotely

Get instant access to every file you need, even with remote or distributed teams

Eliminate paper, PDFs, and duplicated work by leveraging web-based employment applications, expense reports, PTO requests and encourage your employees to self-service.

Assign employee benefits enrollment deadlines, performance evaluation reminders, and more as automated notifications. 

Create a seamless onboarding process that uses web forms to collect information on applications, I-9 and W-4, automatically route documents regarding hiring decisions, and use automated notifications for missing information or when the process is complete.

Protect sensitive employee information with secure, permission-based access and ensure compliance using a solution that is HIPAA and EEOC compliant.

Organize all your employee records in one secure location where both HR and hiring managers can quickly access the same information even from remote locations.

Solve your employee data hurdles

Convenient Web Forms

Move to a paperless hiring process

Bring your application process paperless through a convenient online web form — your applicants will thank you and that ideal candidate won’t get lost in the shuffle!

Square 9 offers downloadable, pre-built Human Resource web forms in our Forms Gallery, so you can hit the ground running.

No more duplicate entry

Populate data across all your organization’s forms

Data from your web forms will automatically populate across all hiring documents, encrypted for employee privacy and with appropriate viewing credentials where needed.

Automatic follow-up

Automate all common HR tasks

  • Provide access to expense reports with auto-population and calculations to speed completion time 
  • Route expense reports, applications, and PTO requests with automated reminders for fast approvals
  • Set automated reminders for performance evaluations and create a web form for easy completion and secure storage
  • Securely access and manage HR records from anywhere

Repetitive manual tasks and impossible to find documents are a thing of the past

Bogged down by frequent, repetitive, common tasks that don’t inspire you? Digital transformation solutions for human resources from Square 9 Softworks can make common tasks simplified, so you can spend your time on more engaging and purposeful work.

  • Reduce time spent reviewing and submitting HR related paperwork
  • Secure personal identifiable information while always being compliant and audit-ready
  • Save countless hours with capture automation at a low cost
  • Automate HR processes and post-hire activities
  • Access HR records remotely
  • Free e-learning for your entire organization on their schedule
Success Stories

Grocery Franchise Saves Money and Improves Onboarding with HR Automation Software

HR automation streamlines processing for the 200 newly hired employees of ShopRite Delaware Supermarkets latest store opening. By implementing Square 9’s GlobalSearch Enterprise Content Management Suite of solutions, The Kenny Family was able to streamline the paper-intensive processes to make their latest ShopRite opening their most efficient yet.

Once completed, employee packets are automatically indexed, saving us storage space and the man hours of physically handling HR records.

BEN SIMONS

IT Manager, Kenny Family of ShopRites

Downloadable web forms for HR

  • Background Check Authorization
  • Drug Screen Authorization
  • W-4
  • I-9
  • Confidentiality Agreement
  • Direct Deposit Authorization
  • Policy Acknowledgements
  • Emergency Contact
  • Handbook Acknowledgement

Don’t Start from scratch: we’ve pre-built solutions that let you get started in just one day.

Digitize core business processes to accelerate productivity, increase transparency, and save money. Our pre-built solutions are designed to be quick and easy to implement, so you’ll be up, running, and trained in just days without disruptions to your existing processes. 

Business Essentials

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