What is Enterprise Content Management?

Enterprise Content Management (ECM), sometimes referred to as Document Management, is a cost-effective solution for improving the storage, management, and monitoring of documents relating to everyday business processes.

Getting to Know ECM

Benefits of Enterprise Content Management

  • AR Management Indexing

    Effortless Digital Conversion

    Enterprise Content Management software quickly transforms your paper-based documents into digital information that can be shared, mined and managed with far greater efficiency.

  • Contract Collaboration Retrieval

    Immediate Access to Information

    Save valuable time by giving your staff immediate access to information from anywhere at any time via a centralized repository for all your business content.

  • Square 9 GlobalCapture Extract

    Powerful Search & Retrieval

    Use flexible search tools to locate records using any combination of keywords, phrases, address and more. With ECM it’s easy to find every file that matches your search criteria.

  • Square 9 Collaboration

    Improved Team Collaboration

    Increase collaboration with coworkers in or out of the office through a web-based platform that includes document routing and email notification.

  • Secure Business Process Management

    Enhanced Document Security

    Protect your records with a granular security model that controls access to information, while tracking which users have viewed or modified a document.

  • GlobalSearch Contract Storage

    Reduced Storage Requirements

    Eliminate offsite storage costs and make better use of your office space by eliminating paper-based filing systems.

  • Grab Document Management Data

    Enforced Regulatory Compliance

    Protect your organization with established record retention practices that ensure you’re always in compliance with government regulatory mandates.

  • Enforcing Business Rules

    Defined Business Processes

    Ensure your policies and procedures are followed by developing automated workflows that define process flow while notifying users of required actions and tracking related activity.

  • Digital Conversion

    Disaster Recovery Planning

    With your records digitally secured it’s easy to protect them against theft, fire or natural disaster, while ensuring business continues as usual.

  • Key Terms Explained

Where can ECM help my company?

Enterprise Content Management software can benefit any organization looking to increase efficiency. Here are some of the most common and cost-effective areas to start:

  • Square 9 ECMAccounts Payable AutomationAccurately route, match, distribute and approve your purchase orders, invoices and delivery tickets to increase efficiency and eliminate late fees.
  • Square 9 ECMAccounts Receivable AutomationGet instant access to invoices, purchase orders and signed receipts, allowing you to accelerate customer payments and reduce the time for Days Paid Outstanding.
  • Square 9 ECMContracts ManagementDigitally collaborate while ensuring your contracts are reviewed, edited and approved on time by automatically routing and notifying the exact people that need to review them.
  • Square 9 ECMHuman Resources AutomationEliminate paper-based employee files, improve new hire processes and streamline the storage and retrieval of HR related documents while remaining secure and compliant with human resources onboarding.