Square 9’s digital transformation solutions for education, including ECM, Capture Automation, and Web Forms, make collecting and managing the thousands of documents received by schools easier by eliminating paper storage and streamlining the operation and sharing of information.
From student records and applications to immunization papers and financial aid files, schools are tasked with keeping track of thousands of files over the course of their retention periods. Our education document management solutions help you accurately, orderly, and securely file these documents for quick and easy, permission-based retrieval.
Confidently storeall documents, including scanned records, emails, MS Office files, PPTs, IEPs and 504 plans knowing they are safe from loss, fire, flood, or other disasters.Drastically reducetime spent looking for and completing progress reports.Easily accessdata from student information systems such as PowerSchool® and Infinite Campus.Quickly searchstudent records by name, student number, or keyword saving hours of time.Ensure compliancewith FERPA, HIPAA and local government requirements. Conveniently and safely store records for mandatory retention periods.Safely sharetranscripts, health records, and more with parents, school personnel and administrators in real-time through permission-based web access. Easy-to-use captureautomation provided through Square 9's free web service for generating bar code cover sheets. Also capture through standard scanning with OCR, drag and drop, and individual or bulk import.Simply createintegrated online forms transforming paper-driven processes such as staff applications and onboarding records into easily managed web forms. Include workflow automation to notify users when a form is completed.
Success Story
“Between filing, storing, and accessing documents alone, the staff has saved over 200 hours across departments and has increased productivity by at least 10%. Now, if a staff member is working with a record in PowerSchool, they can easily pull up all matching student records in GlobalSearch.”
Developed specifically for K-12 schools and school districts, Education Essentials is a digital transformation solution built on the GlobalSearch digital platform. It enables K-12 school districts of all sizes to easily manage student and special education records that are stored outside of their Student Information System. It integrates with PowerSchool, Infinite Campus, and other information systems to store records including:
Student Registration Records
PPT/IEP/504 Plan RecordsStudent PortfoliosHealth RecordsEmergency Care PlansParental CommunicationHelping educators meet some of their biggest challenges by providing them affordable digital solutions that can improve collaboration, security, compliance with FERPA and HIPAA and overall productivity.
GlobalCaptureTransform captured student records into high value information that can be shared across your educational system.
Education EssentialsDeveloped specifically for K-12 schools and districts for better management of student records outside student information systems.
GlobalSearchSecure and compliant storage of back office and administrative documents allows you to classify information for improved access and collaboration.
GlobalFormsTransforms paper-driven processes such as staff applications and onboarding records into easily managed web forms.
GlobalSearch helps school districts like Ohio’s Twinsburg City Schools comply with state record retention mandates, while boosting efficiency and solving paper storage problems. GlobalSearch was the ultimate cost-effective, easy-to-use solution to better manage their records.
Thanks to Square 9’s solutions, the majority of the school’s documents have been digitized and shredded. Having easy and immediate access to important information across departments is helping the Catholic high school operate like an enterprise.
The Ohio State University College of Dentistry (OSU) was able to efficiently manage tens of thousands of student records and save $10,000 annually by implementing GlobalSearch. Overall efficiency has jumped by 30% and now other OSU departments are looking to adopt the easy-to-use GlobalSearch software.