Digital Transformation for K-12 and Higher Education

Improving how you collect, share, and store student and back office records

Square 9’s digital transformation solutions for education, including ECM, Capture Automation, and Web Forms, make collecting and managing the thousands of documents received by schools easier by eliminating paper storage and streamlining the operation and sharing of information.

Student, staff, and administrative records securely stored in an easy-to-use document management system

From student records and applications to immunization papers and financial aid files, schools are tasked with keeping track of thousands of files over the course of their retention periods. Our education document management solutions help you accurately, orderly, and securely file these documents for quick and easy, permission-based retrieval.

  • Square 9 ECMConfidently storeall documents, including scanned records, emails, MS Office files, PPTs, IEPs and 504 plans knowing they are safe from loss, fire, flood, or other disasters.
  • Square 9 ECMDrastically reducetime spent looking for and completing progress reports.
  • Square 9 ECMEasily accessdata from student information systems such as PowerSchool® and Infinite Campus.
  • Square 9 ECMQuickly searchstudent records by name, student number, or keyword saving hours of time.
  • Square 9 ECMEnsure compliancewith FERPA, HIPAA and local government requirements. Conveniently and safely store records for mandatory retention periods.
  • Square 9 ECMSafely sharetranscripts, health records, and more with parents, school personnel and administrators in real-time through permission-based web access.
  • Square 9 ECMEasy-to-use captureautomation provided through Square 9's free web service for generating bar code cover sheets. Also capture through standard scanning with OCR, drag and drop, and individual or bulk import.
  • Square 9 ECMSimply createintegrated online forms transforming paper-driven processes such as staff applications and onboarding records into easily managed web forms. Include workflow automation to notify users when a form is completed.

Success Story

Prestigious Catholic High School Graduates to Document Management Software with High Honors in Capture Automation

“Between filing, storing, and accessing documents alone, the staff has saved over 200 hours across departments and has increased productivity by at least 10%. Now, if a staff member is working with a record in PowerSchool, they can easily pull up all matching student records in GlobalSearch.”

David Morales
Director of Technology, Saint John Paul the Great Catholic High School
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To learn how you can achieve similar success, download Digital Transformation for K-12 Education Guide

How Education Essentials Can Help Your K-12 School District

Developed specifically for K-12 schools and school districts, Education Essentials is a digital transformation solution built on the GlobalSearch digital platform. It enables K-12 school districts of all sizes to easily manage student and special education records that are stored outside of their Student Information System. It integrates with PowerSchool, Infinite Campus, and other information systems to store records including:

  • Content Management SoftwareStudent Registration Records
  • Document Management SoftwarePPT/IEP/504 Plan Records
  • Document Management SoftwareStudent Portfolios
  • Document Management SoftwareHealth Records
  • Document Management SoftwareEmergency Care Plans
  • Document Management SoftwareParental Communication