3 Capture Automation Tools That Improve Data Extraction

The success of a company relies heavily on efficiency and productivity. Replacing the manual management of business content with automated solutions creates a streamlined workflow of processes, increasing production and positively impacting a company’s bottom line.


One of the most effective roles of automation is in document capture and data extraction. Document capture solutions process and convert large sets of data with extreme accuracy in a matter of minutes. Capture automation solutions enable organizations to skip the hesitation of processing big data, by eliminating redundancy, errors, and high costs in manual data entry.

It’s time to take advantage of these three capture automation tools:

Multi-functional Printer Integration (MFP): 37% of organizations scan over half of their incoming documents. Another 12% scan more than 80% – and there’s a reason for it. Today’s technologies have helped transform multi-functional printers (MFPs) into extensive automation tools. When directly integrated with document capture solutions, MFPs function as production scanning devices where separation, extraction and classification are available through an easy-to-use interface. Offering improved data extraction accuracy, users can ‘set and forget’ their documents on the MFP with complete confidence as they are indexed directly into an enterprise content management (ECM) software. Simply place documents in the feeder, select a workflow process from the touch panel of the device and press scan – it’s that easy.

Powerful Email Processing: With advanced capture automation you’re no longer limited to extracting information from scanned images. Document capture solutions allow you to capture content, whenever and wherever is most convenient for you. Emails and their extracted data can now be stored together while attachments are automatically saved without having to download them. Attachments and images are automatically improved with the ability to de-skew, de-speckle and auto crop documents as they are being brought into the system. Capture automation makes the extraction and processing of email content effortless.

Instant Data Sharing: Now that your data is accurately captured, it’s time to feed the engine of process automation and share it. Whether it needs to be sent to one person, a department, or offsite businesses, workflow functionalities can be incorporated with simple touch panel integration for security, route, and retrieval purposes. This high value data taken from your documents can also be easily shared across the applications you use most including Accounting, Enterprise Resource Planning (ERP), Customer Relationship Management (CRM) and Business Process Management (BPM) platforms. As your company grows, so does capture automation software leaving your integration process stress free and completely versatile.

By utilizing these three key capture automation tools, any organization can eliminate paper-based processes, increase accessibility and improve collaboration, saving both time and money. Put your trust in document capture software and contact Square 9 to start your paperless transition today!

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