Purchase to Pay

New “Square 9 Purchase to Pay” Turbocharges Accounts Payable Operations

Square 9 Softworks’ newest solution delivers cost-saving, end-to-end automation for Accounts Payable operations, from requisition origination through archiving

NEW HAVEN, CONN., April 16, 2012 — Square 9 Softworks, a leading developer of innovative, business-centric software solutions including the award-winning SmartSearch Content Management Suite, announced today the introduction of “Square 9 Purchase to Pay,” a comprehensive, end-to-end solution for automating Accounts Payable processes.

Square 9 Purchase to Pay automates and streamlines an array of Accounts Payable processes, from requisition origination and approval routing to final filing and archiving of all associated records. The solution integrates with third-party business applications like QuickBooks, Microsoft Dynamics and other leading financial systems. Like Square 9’s other solutions, Square 9 Purchase to Pay offers exceptional value and ease of use, as well as a sleek and intuitive design pleasing to users.

“Businesses are looking to reduce the high transactional costs of Accounts Payable operations like processing requisitions, purchase orders and vendor invoices,” said Stephen Young, president and CEO of Square 9 Softworks. “We created Square 9 Purchase to Pay in response to the rapidly growing need for business solutions that not only capture documents electronically but also extract high-value data for business process automation, contributing to greater organizational efficiency and profitability.”

“Square 9 Purchase to Pay is a solution designed specifically for Accounts Payable processes and incorporates exciting new features and enhanced functionality that are derived from Square 9 Softworks’ core technologies,” Young continued. “This process-specific solution empowers resellers with a very timely and highly effective sales proposition which reduces their professional service requirements and supports cross-selling of complimentary modules, increasing average sales revenue.”

Organizations of any size can employ Square 9 Purchase to Pay to eliminate or greatly reduce their reliance on paper documents and automate expensive, labor-intensive Accounts Payable processes from beginning to end. Square 9 Purchase to Pay features:

  • Web-based requisition origination and approval routing;
  • Purchase order generation with automated distribution of approved purchase orders to vendors;
  • Vendor invoice scanning with OCR-assisted indexing;
  • Accounts Payable / General Ledger coding capture with export to Accounts Payable systems;
  • Three-way matching of purchase orders, delivery receipts and vendor invoices;
  • Invoice approval routing with multi-department distribution including remote processing; and
  • Filing and archiving of all associated records.

Square 9 Purchase to Pay is comprised of Square 9 Softworks’ feature-rich SmartSearch Corporate Edition, including PDF Creator and Content Search; plus Work XChange, Image XChange and GlobalForms modules. Also included is GlobalSearch, Square 9’s new mobile platform featuring anywhere, anytime document access for routing and approvals. This combination of fully integrated capabilities delivers a comprehensive, end-to-end solution for automating and streamlining the entire Accounts Payable operation.

Powered by cutting-edge technologies, Square 9 Purchase to Pay delivers full Accounts Payable workflow capabilities, beginning with a unique Web-based requisition interface to initiate the purchasing cycle. High-speed document capture through integrated scanning and automated e-mail release round out the solution further, with OCR-assisted indexing for high-value line item data extraction. Enabled by specialized workflow tools, Square 9 Purchase to Pay streamlines the routing, matching, approval and distribution of the captured documents including purchase orders, invoices and other associated documents.

Square 9 Purchase to Pay is a process-specific solution that leverages the SmartSearch Content Management Suite, the company’s flagship offering. SmartSearch is a feature-rich Enterprise Content Management solution suite used by organizations to manage their documents electronically, driving efficiency and productivity across all business processes. Built for content management on the .NET platform using an open architecture design, SmartSearch is a scalable, value-driven solution that is easy to use, learn and support. From small businesses to the Fortune 500, organizations that rely on document-intensive processes use SmartSearch to manage documents electronically and streamline their workflow as they eliminate inefficient paper-based filing systems.

For further information about Square 9 Purchase to Pay, contact Square 9 Softworks at (203) 789-0889 or visit www.square-9.com.